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Denton County Commissioners Court |
Not Official Minutes. For official minutes, please contact the County Clerk at 940-349-2012. |
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I, Cynthia Mitchell, County Clerk of Denton County, Texas, do hereby certify
that the following Commissioners Court Minutes are a true and correct record of
the proceedings from the Commissioners Court Meeting on September 18, 2007.
ATTEST:
Cynthia Mitchell, County Clerk
and Ex-Officio Clerk of the
Commissioners Court of
Denton County, Texas
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By: |
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Deputy County Clerk
Be it remembered, Commissioners Court of Denton County, Texas was called to order on the 18th day of September, at 9:00 a.m. in Commissioners Courtroom, 2nd Floor, Courthouse on the Square, Denton, Texas by Judge Mary Horn. Commissioners Cynthia White, Ron Marchant, Bobbie J. Mitchell and Andy Eads were present, along with County Clerk Cynthia Mitchell’s representative, Deputy Clerk, Kathleen Bransford.
Court opened with an Invocation by James Wells, Denton County Auditor, followed by the Pledges of Allegiance to the American and Texas Flags led by Jody Gonzalez, Fire Marshal/Emergency Management Coordinator.
ITEM 1 PUBLIC INPUT FOR ITEMS NOT LISTED ON THE AGENDA
Jody Gonzalez, Fire Marshal/Emergency Management Coordinator, was named by the Governor of Texas to the Texas Fire Protection Commission, the only appointee from a county jurisdiction.
ITEM 2 CONSENT AGENDA
TREASURER
5.B) Approval of Payroll.
PURCHASING
6.A) Approval of renewal of Property Insurance, RFP #05-05-1690, to Scarbrough, Medlin and Associates, Inc., and any appropriate action. (Briefing 9-11-07)
6.B) Approval of award of bid for Fire Alarm/Automatic Fire Sprinkler Semi-Annual Inspection and Fire Extinguisher Inspection, Bid #07-07-1846, to PAC Systems, and any appropriate action. (Briefing 9-11-07)
6.C) Approval of exemption from bidding for a Sole Source purchase for Election Ballots and Election Supplies from Hart Intercivic, according to the provision of Section 262.024 (a) (7) (A) of the Local Government Code, and any appropriate action. (Briefing 9-11-07)
6.D) Approval of award of bid for Office Furniture, Bid #06-07-1840, to Texas Furniture Source, Inc., and any appropriate action. (Briefing 9-11-07)
BUDGET
7.A) Approval of Intra-Departmental Transfers, and any appropriate action.
7.B) Approval of Budget Amendment Request #101990 for Copier Rental including the transfer of funds from Non-Departmental Unappropriated Regular Contingency in the amount of $35,000, and any appropriate action. (Briefing 9-11-07)
7.C) Approval of Budget Amendment Request #102040 for Various Line Items for County Court at Law #1 in the amount of $10,576, and any appropriate action.
7.D) Approval of Budget Amendment Request #102060 for Various Line Items Law Enforcement Facility in the amount of $7,300, and any appropriate action.
7.E) Approval of Budget Amendment Request #102070 for Gasoline for Sheriff’s Reserve Unit in the amount of $3,250, and any appropriate action.
7.F) Approval of Budget Amendment Request #102080 for Training and Education for Department of Information Services in the amount of $4,050, and any appropriate action.
7.G) Approval of Budget Amendment Request #102120 for Contract labor-Bridge Construction for Public Works Administration/Engineering in the amount of $59,040, and any appropriate action.
7.H) Approval of Budget Amendment Request #102130 for Legal Ads for Commissioners Court in the amount of $649, and any appropriate action.
7.I) Approval of Budget Amendment Request #102140 for Training/Education and Gasoline for Records Management-General Fund in the amount of $2,400, and any appropriate action.
7.J) Approval of Budget Amendment Request #102150 for Operating Equipment for Sheriff’s Department and Sheriff Mental Health Unit in the amount of $6,282, and any appropriate action.
7.K) Approval of Budget Amendment Request #102170 for Operating Supplies for Child Protective Services in the amount of $16,649, and any appropriate action.
7.M) Approval of Budget Amendment Request #102050 for Gasoline for County Jail in the amount of $2,500, and any appropriate action.
HUMAN RESOURCES
8.A) Approval of Order Making Appointments. (Appointments have been posted and advertised. Interviews were conducted as set forth in the Denton County policies adopted by the Commissioners Court, except as otherwise stated in the appointment orders. These appointments are within the budgetary constraints.) Dee Ann Thiele, Justice of the Peace, Pct. 6; David Brunner, Jason Daniels, Corey Hollis and Maureen Hutson, Sheriff; Jennifer Hicks, Criminal District Attorney; Rebecca Cormier, Criminal District Attorney/Civil; Dan Hoffman, Criminal District Attorney/CPS; Luz Ortiz, WIC; Vickie Graham, Jail Health; Bill Mills, Medical Investigations; Kenneth Jones, County Jail.
OTHER DEPARTMENTS
13.A) Approval of Building Use Request from Glen S. Wilde for the CHOS Courtroom and Conference Room on Saturday, October 20, 2007 from 5:30 pm to 7:30 pm for a Boy Scout Court of Honor, and any appropriate action. Aide to the Court (Briefing 9-11-07)
13.B) Approval of 2008 Sheriff & Constable fees as required under Local Government Code, Section 118.131, and any appropriate action. County Judge (Briefing 9-11-07)
LEGAL
14.B) Approval of the Techshare Resource Sharing Addendum for the Common Integrated Justice System (CIJS) Amendment No. 1 and the Notice to Proceed, and any appropriate action. (Briefing 9-11-07)
Move to approve Consent Agenda by Comm. Mitchell, seconded by Comm. Eads.
Motion Carried 5-0-0
Court Order 07-0560
ITEM 5 AUDITOR
5.A) Approval of Bill Report/Payroll and Accept Financial Report for August,
2007.
(Payments from CSCD, Community Corrections, TAIP, Sheriff’s Training, Sheriff’s
Forfeiture, VIT Interest, DA Check Fee, and DA Forfeiture Funds are presented
for recording purposes only.)
DELETIONS—
GENERAL $ 450.00 to Larry Baraka, Atty., incorrect vendor;
GENERAL $ 5,005.00 to Cardiovascular Specialists, PA, incorrect vendor;
ADDITIONS—
GENERAL $ 40.00 to Orleans Parish Sheriff’s Dept., expedite;
GENERAL $ 50.00 to McCracken County Sheriff’s Dept., expedite;
GENERAL $ 2,988.36 to Atmos Energy, services to various bldg., expedite;
GENERAL $ 37,642.50 to Mustang Special Utility District, Water Meter-Copeland
Government Center, expedite.
Move to approve amended Bill Report by Comm. Mitchell, seconded by Comm.
Eads.
Motion Carried 5-0-0
Court Order 07-0561
BUDGET
7.L) Approval of Budget Amendment Request #102180 for Training and Education for Commissioner, Precinct #2 and Commissioner, Precinct #4 in the amount of $800, and any appropriate action.
Move to approve by Comm. Mitchell, seconded by Comm. Eads.
Motion Carried 5-0-0
Court Order 07-0562
ITEM 8 HUMAN RESOURCES
8.B) Approve the adoption of Personnel Policy #2.27 – Safeguarding TLETS Data and revision of Personnel Policies #1.4, #7.2, and #7.6, and any appropriate action. (Briefing 9-11-07)
Move to approve by Judge Horn, seconded by Comm. Marchant.
Motion Carried 5-0-0
Court Order 07-0563
ITEM 9 HEALTH
9.A) Approval of scheduling a Public Hearing for September 25, 2007 at 9:15 a.m. to discuss revisions to the Denton County On-Site Sewage Facility Order, and any appropriate action.
Move to approve by Comm. Eads, seconded by Comm. White.
Motion Carried 5-0-0
Court Order 07-0564
ITEM 13 OTHER DEPARTMENTS
13.C) Approval of any appropriate action related to the CUC/Tyler Technology
Common Integrated Justice System (CIJS) Project, and any appropriate action.
Information Services (Briefing 9-11-07)
No Action
13.D) Approval and acceptance of the certificate of completion certifying that the continuing education provisions of Texas Local Government Code Article 81.0025 have been satisfied by Commissioner Andy Eads for the calendar year 2007, and any appropriate action. Commissioner Precinct #4
Move to approve by Judge Horn, seconded by Comm. Eads.
Motion Carried 5-0-0
Court Order 07-0565
13.E) Approval of the reappointment of Sarah Hartpence to the Denton County Environmental Task Force, and any appropriate action. Commissioner Precinct #4
Move to approve by Comm. Eads, seconded by Comm. White.
Motion Carried 5-0-0
Court Order 07-0566
ITEM 16 ADDENDA
16.A) Resolution in Appreciation of Gerald Marchant for his Professional and Volunteer support to Citizens of Denton County with regard to Emergency Communications.
Move to approve by Judge Horn, seconded by Comm. Marchant.
Motion Carried 5-0-0
Court Order 07-0567
16.C) Approval of the Agreement for Construction between Denton County and The Fain Group, Inc., for renovation of the Denton County Courts Building Lower Level, in the amount of $4,175,000.00 and Alternate 1 in the amount of $82,300.00.
Move to approve by Comm. Mitchell, seconded by Comm. Eads
Motion Carried 5-0-0
Court Order 07-0568
16.D) Approval of: (1) the Contract for Purchase of Right-of-Way (Parcel 41A) between Denton County and Peter Park for the purchase of real property for the FM 1171 Project; (2) grant authorization to proceed with the closing documents to purchase the Right-of-Way from Peter Park; and (3) direct the County Auditor to issue a warrant in the amount of the purchase price, plus any fees, for the purchase of real property from Peter Park, with funding to come from FM 1171 Project, Auditor #70-7360-90-20. Commissioner Precinct #3.
Move to approve by Comm. Mitchell, seconded by Comm. Eads.
Motion Carried 5-0-0
Court Order 07-0569
16.E) Approval of the Acceptance of the Real Estate Contract and General Warranty Deed for the Brush Creek Road Bridge Project from E.J. Dane.
Move to approve by Comm. Eads, seconded by Comm. Mitchell.
Motion Carried 5-0-0
Court Order 07-0570
ITEM 17 RECESS 9:55 AM
ITEM 18 RECONVENE 9:56 AM
ITEM 15 EXECUTIVE SESSION
The Commissioners Court reserves the right to exercise its discretion and may
convene in executive session as authorized by the Texas Government Code
§551.071, et seq. on any of the agenda items.
For purposes permitted by Texas Government Code, Section 551.071 - Contemplated
or Pending Litigation or Settlement Offer, Section 551.072 - Real Property,
Section 551.074 - Personnel Matters, and Section 551.076 - Security.
Convened in Executive Session 9:56 AM
Reconvened in Formal Session 10:11 AM
15.A) Real Property: Texas Government Code, Section 551.072: Real Property.
15.B) Deliberation regarding security procedures and devices - Texas Government
Code, Section 551.076.
16.B) EXECUTIVE SESSION: Consultation with Attorney: Texas Government Code,
Section 551.071 (1) (A); Pending or Anticipated Litigation; Nicholson Road at
Clear Creek Bridge Right-of-Way Acquisition
for the Bridge Replacement Project located in Commissioner Precinct #1.
16.B-1) Move to approve (1) the Contract for Purchase of Right of Way between
Denton County and Fred P. Hodge and Virginia B. Hodge for the purchase of real
property for the Nicholson Road BRINSAP project; (2) grant authorization to
proceed with the closing and approval for the County Judge to sign all necessary
closing documents to purchase
the Right of Way from Fred P. Hodge and Virginia B. Hodge; and (3) direct the
County Auditor to issue a warrant in the amount of $10,000.00, plus any fees,
for the purchase of the property from Fred P. Hodge and Virginia B. Hodge with
funding from Road & Bridge East, Bridge Contract Labor, Auditor # 205220-85-10,
Commissioner, Precinct
One by Judge Horn, seconded by Comm. Marchant.
Motion Carried 5-0-0
Court Order 07-0571
16.B-2) Move to approve (1) the Contract for Purchase of Right of Way between
Denton County and Joseph E. Stockard for the purchase of real property for the
Nicholson Road BRINSAP project; (2) grant authorization to proceed with the
closing and approval for the County Judge to sign all necessary closing
documents to purchase the Right of Way from Joseph E. Stockard; and (3)
direct the County Auditor to issue a warrant in the amount of $3,750.00, plus
any fees, for the purchase of the property from Joseph E. Stockard with funding
from Road & Bridge East, Bridge Contract Labor, Auditor # 205220-85-10,
Commissioner, Precinct One by Judge Horn, seconded by Comm. Marchant.
Motion Carried 5-0-0
Court Order 07-0571
ITEM 19 ADJOURNMENT 10:14 AM
This set of minutes for September 18, 2007, prepared by Deputy Clerk Kathleen Bransford and reviewed by County Clerk, Cynthia Mitchell.
