 |
Denton County Commissioners Court |
Not Official Minutes. For official minutes, please contact the County Clerk at 940-349-2012. |
|
I, Cynthia Mitchell, County Clerk of Denton County, Texas, do hereby certify
that the following Commissioners Court Minutes are a true and correct record of
the proceedings from the Commissioners Court Meeting on August 24, 2007.
ATTEST:
Cynthia Mitchell, County Clerk
and Ex-Officio Clerk of the
Commissioners Court of
Denton County, Texas
|
By: |
|
Deputy County Clerk
Be it remembered, Commissioners Court of Denton County, Texas was called to order on the 24th day of July, 2007, at 9:00 a.m. in Commissioners Courtroom, 2nd Floor, Courthouse on the Square, Denton, Texas by Judge Mary Horn. Commissioners Cynthia White, Ron Marchant, Bobbie J. Mitchell and Andy Eads were present, along with County Clerk Cynthia Mitchell’s representative, Deputy Clerk, Kathleen Bransford.
Court opened with an Invocation by Jim Health, Liaison for the Historical Commission, followed by the Pledges of Allegiance to the American and Texas Flags led by Jody Gonzalez, Fire Marshal/Emergency Management Coordinator.
ITEM 1 PUBLIC INPUT FOR ITEMS NOT LISTED ON THE AGENDA
Jody Gonzalez, Fire Marshal/Emergency Management Coordinator, updated the court on FEMA’s (Federal Emergency Management Assistance) assistance to the county on rebuilding damaged infrastructure.
ITEM 14 LEGAL
14.B) Approval of the creation and establishment of a fresh water supply district to be known as “Belmont Fresh Water Supply District No. 1 of Denton County” located in Denton County Commissioner Precinct 4, and appointment of temporary supervisors to serve on the board of the District until permanent supervisors are elected, and any appropriate action.
Move to approve the creation and establishment by Comm. Eads, seconded by
Comm. Marchant.
Motion Carried 5-0-0
Court Order 07-0405
Move to appoint the following as temporary supervisors: Sandra Dawn Ferrell,
Christopher James Daigle, Christopher Wayne Morrow, Matthew J. Befort and Brian
Lynn Tanner by Comm. Eads, seconded by Comm. Marchant.
Motion Carried 5-0-0
Court Order 07-0406
ITEM 2 CONSENT AGENDA
TREASURER
5.B) Approval of Payroll.
PURCHASING
6.A) Approval of renewal of Juror Summons Preparation Services, Bid #08-06-1795, to Multi Business Systems, and any appropriate action. (Briefing 7-17-07)
6.B) Approval of renewal of Voice and Data Cabling, RFP #05-06-1760, to Richmond Communications Group, Inc., and any appropriate action. (Briefing 7-17-07)
6.C) Approval of renewal of bid for Emulsified Asphalt, Bid #08-06-1793, to SemMaterials, and any appropriate action. (Briefing 7-17-07)
BUDGET
7.A) Approval of Intra-Departmental Transfers, and any appropriate action.
7.D) Approval of Budget Amendment Request #101350 for Oversize Rock for Road & Bridge, Precinct #1 in the amount of $7,000, and any appropriate action.
7.E) Approval of Budget Amendment Request #101360 for Gasoline for Constable, Precinct #5 in the amount of $1,043, and any appropriate action.
7.F) Approval of Budget Amendment Request #101380 for various line items for Law Enforcement Facility in the amount of $32,000, and any appropriate action.
7.G) Approval of Budget Amendment Request #101390 for various line items for Elections Administration in the amount of $25,856, and any appropriate action.
HUMAN RESOURCES
8.A) Approval of Order Making Appointments. (Appointments have been posted and advertised. Interviews were conducted as set forth in the Denton County policies adopted by the Commissioners Court, except as otherwise stated in the appointment orders. These appointments are within the budgetary constraints.) County Clerk: Sharon Cornelius; Constable, Pct. 3: Jeri Rodriguez; Tax Assessor-Collector: Tabatha Boatman; Road & Bridge, Pct. 1: Robert Boyer and Clint Cantrell; Road & Bridge Pct. 4: Jason Rothlisberger; County Jail: Samantha Andrews and Zachary Burgess.
Move to approve Consent Agenda by Comm. Mitchell, seconded by Comm. Eads
Motion Carried 5-0-0
Court Order 07-0407
ITEM 5 AUDITOR
5.A) Approval of Bill Report/Payroll.
(Payments from CSCD, Community Corrections, TAIP, Sheriff’s Training, Sheriff’s
Forfeiture, VIT Interest, DA Check Fee, and DA Forfeiture Funds are presented
for recording purposes only.)
DELETIONS—
P.H. $ 142.92 to Shell Oil, incorrect amount;
GENERAL $ 200.00 to Tim Smith, incorrect vendor;
GENERAL $ 300.00 to Greg Boling, Attorney, incorrect vendor;
GENERAL $ 443.00 to CMS Communications, rec’d incorrect item;
GENERAL $ 1,222.93 to Wright Express Universal Fleet, duplicate invoice;
GENERAL $ 22,112.83 to Mid-America Services, inmate meals/Jail;
ADDITIONS—
GENERAL $ 606.04 to Las Vegas Hilton, lodging-Beverly Bailey;
GENERAL $ 272,072.00 to Harris Stratex, IR Equipment.
Move to approve amended Bill Report by Comm. Marchant, seconded by Comm.
Mitchell.
Motion Carried 5-0-0
Court Order 07-0408
ITEM 6 PURCHASING
6.D) Approval of award of bid for Tax Statement Preparation/Mailing Service, RFP #05-07-1835 to Myriad System Inc., and any appropriate action.
Move to approve by Comm. Marchant, seconded by Comm. White.
Motion Carried 5-0-0
Court Order 07-0409
6.E) Approval of bid, exempted from formal bidding on July 17, 2007, for the Naylor Road Culvert Replacement, and any appropriate action.
Move to approve by Comm. White, seconded by Comm. Eads.
Motion Carried 5-0-0
Court Order 07-0410
ITEM 13 OTHER DEPARTMENTS
13.B) Declare Lakeview Boulevard project as not viable and approve the transfer of funds from Lakeview Blvd. to Lake Lewisville Toll Bridge/FM 720 project for the purpose of acquiring right of way and authorize the Auditor to make payments to TxDOT for the Right of Way agreements, Precinct #1, and any appropriate action. Commissioner Precinct #1
Move to approve by Comm. White, seconded by Comm. Mitchell.
Motion Carried 5-0-0
Court Order 07-0411
ITEM 14 LEGAL
14.C) Approval of the Interlocal Cooperation Agreement between Denton County, Texas, and the Town of Copper Canyon, Texas, for completion of the extension of the box culvert on Chinn Chapel Road, at a total construction cost of $42,000.00, located in Commissioner Precinct #4, and any appropriate action.
Move to approve by Comm. Eads, seconded by Comm. Mitchell.
Motion Carried 5-0-0
Court Order 07-0412
ITEM 16 ADDENDA
16.A) Approval of the application for Hazard Mitigation Grant Program – Safe Room Rebate Program, and any appropriate action. Emergency Services
Move to approve by Judge Horn, seconded by Comm. White.
Motion Carried 4-1-0 (Mitchell nay)
Court Order 07-0413
ITEM 13 OTHER DEPARTMENTS
13.A) Approve the reorganization plan for the Public Works Department and any
appropriate action. Commissioner Precinct #4
POSTPONED
ITEM 15 EXECUTIVE SESSION
The Commissioners Court reserves the right to exercise its discretion and may
convene in executive session as authorized by the Texas Government Code
§551.071, et seq. on any of the agenda items.
For purposes permitted by Texas Government Code, Section 551.071 - Contemplated
or Pending Litigation or Settlement Offer, Section 551.072 - Real Property,
Section 551.074 - Personnel Matters, and Section 551.076 - Security.
Convened in Executive Session 10:00 AM
Reconvened in Formal Session 10:11 AM
15.A) Real Property: Texas Government Code, Section 551.072: Real Property.
15.B) Deliberation regarding security procedures and devices - Texas Government Code, Section 551.076.
16.B) EXECUTIVE SESSION: Deliberation regarding Real Property: Texas
Government Code, Section 551.072; deliberation of the purchase, exchange, lease,
or value of real property located in Commissioner Precinct #4. DA/Civil
NO ACTION FROM EXECUTIVE SESSION
ITEM 17 RECESS 10:11 AM
ITEM 18 RECONVENE 10:20 AM
ITEM 7 BUDGET
7.C) Accept the submission of the appraisal roll for Denton County for tax year 2007 from the Tax Assessor/Collector, and any appropriate action.
Move to approve by Judge Horn, seconded by Comm. Eads.
Motion Carried 5-0-0
Court Order 07-0414
7.B) Approval of any action related to the 2007-2008 Denton County Budget.
ITEM 1 DISTRICT CLERK – PAGE A-5
REQUEST: Reclassify four supervisor positions to make them similar to
supervisor positions in the County Clerk’s Office.
BUDGET IMPACT: $19,020.
ITEM 2 TAX ASSESSOR/COLLECTOR – PAGE R-52
REQUEST: Support recommended additional positions for future tax offices and reclassify one recommended position split between Motor Vehicle/Tax Property to be solely a Motor Vehicle position.
ITEM 3 EMERGENCY SERVICES – PAGE R-51
REQUEST: Justify the position of Emergency Management Service Planner; grant funding expires at the end of December and the budget recommends picking up the cost.
ITEM 4 FACILITIES – REALLOCATION REQUEST – PAGE A-15
DISCUSSION: LANDSCAPING
ITEM 12 ROAD AND BRIDGE FUNDING – COMMISSIONER EADS
ITEM 6 RAISES – PAGE S-66
ACTION: Approve One Step or 4% increase for eligible employees and Elected
Officials
including District Judges by Judge Horn, seconded by Comm. Marchant.
Motion Carried 5-0-0
Court Order 07-0415
ITEM 5 MAXED OUT EMPLOYEE REPORT – PAGE A-51
ACTION: Approve 2% lump sum increase at end of fiscal year for maxed-out
employees for a
budget impact of $25,396 by Comm. Marchant, seconded by Comm. White.
Motion Carried 4-1 (Judge Horn, nay)
Court Order 07-0416
ITEM 7 NEW HIRES INCLUDED IN RECOMMENDED BUDGET – PAGE S-59
HISTORY OF EMPLOYEES PER CAPITA – PAGE R-47
MASTER PLAN – POPULATION GROWTH CHART – PAGE R-48
ITEM 8 RECLASSIFICATION/EQUITY ADJUSTMENT RECOMMENDATIONS
PAGE S-63
ITEM 19 ADJOURNMENT 12:24 PM
This set of minutes for July 24, 2007, prepared by Deputy Clerk Kathleen Bransford and reviewed by County Clerk, Cynthia Mitchell.
