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Denton County Commissioners Court |
Not Official Minutes. For official minutes, please contact the County Clerk at 940-349-2012. |
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I, Cynthia Mitchell, County Clerk of Denton County, Texas, do hereby certify
that the following Commissioners Court Minutes are a true and correct record of
the proceedings from the Commissioners Court Meeting on July 17, 2007.
ATTEST:
Cynthia Mitchell, County Clerk
and Ex-Officio Clerk of the
Commissioners Court of
Denton County, Texas
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By: |
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Deputy County Clerk
Be it remembered, Commissioners Court of Denton County, Texas was called to order on the 17th day of July, 2007, at 9:00 a.m. in Commissioners Courtroom, 2nd Floor, Courthouse on the Square, Denton, Texas by Judge Mary Horn. Commissioners Cynthia White, Ron Marchant, Bobbie J. Mitchell and Andy Eads were present, along with County Clerk Cynthia Mitchell’s representative, Deputy Clerk, Kathleen Bransford.
Court opened with an Invocation by Dr. Bing Burton, Director of the Health Department, followed by the Pledges of Allegiance to the American and Texas Flags led by Don Alexander, Elections Administrator.
ITEM 3 RESOLUTIONS/AWARDS/REPORTS/PRESENTATIONS
3.A) Approval of the continuation of Local Disaster Declaration MH3 06/27/07 (Severe Weather and Flood) for Denton County, and any appropriate action. County Judge
Move to not approve, to discontinue declaration, by Judge Horn, seconded by
Comm. Mitchell.
Motion Carried 5-0-0
Court Order 07-0389
ITEM 13 OTHER DEPARTMENTS
13.B) Approve the Appointments of Election Presiding and Alternate Judges for the August 2007 through July 2008 Voting Year, and any appropriate action. (Cita de los jueces de la presidencia y del suplente de la elección para El agosto de 2007 que vota hasta el julio de 2008 año.) Elections
Move to approve by Comm. Eads, seconded by Comm. White.
Motion Carried 5-0-0
Court Order 07-0390
ITEM 16 ADDENDA
16.A) Call a public hearing on July 31, 2007, at 9:30 a.m. to consider the County Clerk’s Record Archive fund, fee and plan, and any appropriate action. County Clerk
16.B) Call a public hearing on July 31, 2007, at 9:35 a.m. to consider the County Clerk’s Records Management fund, fee and plan, and any appropriate action. County Clerk
Move to approve Items 16.A & B by Judge Horn, seconded by Comm. Eads.
Motion Carried 4-0-0 (Comm. Mitchell, absent for vote)
Court Order 07-0391
ITEM 2 CONSENT AGENDA
AUDITOR
5.B) Approval of the Acceptance of the 2006 State Criminal Alien Assistance Grant Award, and any appropriate action. (Briefing 7-10-07)
PURCHASING
6.A) Approval of renewal of bid for Lubricants and Oils, Bid #07-06-1785, to Jessie P. Taylor Oil Company, and any appropriate action. (Briefing 7-10-07)
6.B) Approval of renewal of bid for CMAP (Cold Mix Asphaltic Pavement), Bid #07-06-1776, to Unique Paving Materials, and any appropriate action. (Briefing 7-10-07)
BUDGET
7.A) Approval of Intra-Departmental Transfers, and any appropriate action.
7.C) Approval of Budget Amendment Request #101300 to increase revenues and
allocate expenditures for Vehicle Emission Compliance Program for
Non-Departmental in the amount of $357,234, and any appropriate action.
(Briefing 7-10-07)
HUMAN RESOURCES
8.A) Approval of Order Making Appointments. (Appointments have been posted and advertised. Interviews were conducted as set forth in the Denton County policies adopted by the Commissioners Court, except as otherwise stated in the appointment orders. These appointments are within the budgetary constraints.) District Clerk: Shelley McCutcheon and Nazli Khwaja; Sheriff-Communications: Jennifer Mayo; Justice of the Peace, Pct. #2: Mary Martinez; County Jail: Cyntheny Jones-Walton, Stephen Moore, Cassidy Chegwidden and Christopher Outlaw; Purchasing: Maryanne Marick; Juvenile Probation Services: Christopher Morrow and Steven Dupree.
8.B) Approve revisions to Personnel Policy #2.24-Workplace Violence, and any appropriate action. (Briefing 7-10-07)
ITEM 10 PUBLIC WORKS
10.A) Approve the Final Plat of Lantana School Addition, Precinct 4, and any appropriate action.
ITEM 12 SHERIFF
12.A) Approve Interlocal Cooperation Agreement between Denton County and the Town of Bartonville for Communications Services, and any appropriate action. (Briefing 7-10-07)
12.B) Approve the Greater Dallas-Fort worth Regional Law Enforcement Mutual Aid Task Force Agreement and Resolution Supporting Same, and any appropriate action. (Briefing 7-10-07)
Move to approve Consent Agenda by Comm. Marchant, seconded by Comm. Eads.
Motion Carried 5-0-0
Court Order 07-0392
ITEM 5 AUDITOR
5.A) Approval of Bill Report/Payroll.
(Payments from CSCD, Community Corrections, TAIP, Sheriff’s Training, Sheriff’s
Forfeiture, VIT Interest, DA Check Fee, and DA Forfeiture Funds are presented
for recording purposes only.)
DELETIONS—
Road Bond $ 6,553.21 to NTTA Toll Tag, incorrect vendor;
ADDITIONS—
GENERAL $ 621.00 to Hilton Austin Hotel, lodging-B. Parkey/SO;
GENERAL $ 120.00 to Benny Parkey, Austin Meal Advance;
Move to approve Bill Report as amended and accept the Monthly Financial
Report for June, 2007, by Comm. Marchant, seconded by Comm. Mitchell.
Motion Carried 5-0-0
Court Order 07-0393
ITEM 7 BUDGET
7.D) Approve the designation of the Tax Assessor/Collector to calculate and publish the effective and rollback tax rates for Denton County for tax year 2007 and any appropriate action.
Move to approve designation by Judge Horn, seconded by Comm. Marchant.
Motion Carried 5-0-0
Court Order 07-0394
ITEM 13 OTHER DEPARTMENTS
13.C) Acceptance of Ex-Officio Commissioner Precinct 4 Road Report and any appropriate action. Commissioner Precinct #4
Move to approve by Comm. Eads, seconded by Comm. Mitchell.
Motion Carried 5-0-0
Court Order 07-0395
ITEM 14 LEGAL
14.B) Approval of Amendment #1 to the LPAFA for FM 1171-Section 1, limiting the
County’s commitment to Right-of-Way acquisition, located in Commissioner
Precinct #3 and Commissioner Precinct #4, and any appropriate action.
POSTPONE FOR ANOTHER MEETING
14.C) Approval of Supplement Agreement #3 with Teague Nall and Perkins, Inc.
for the Loop 288 East – Plans, Specifications & Estimates in the amount of
$100,000.00, located in Commissioner Precinct #1 and Commissioner Precinct #4,
and any appropriate action.
Move to approve by Comm. Eads, seconded by Comm. Marchant.
Motion Carried 5-0-0
Court Order 07-0396
14.D) Approval of the replacement Easement for Public Road or Street located on Lewisville Lake, Denton County, Texas, from the Untied States Army Corp of Engineers for Waters Edge Drive (USACE Tract G-601), located in Commissioner Precinct #2, and any appropriate action.
Move to approve by Comm. Marchant, seconded by Comm. Mitchell.
Motion Carried 5-0-0
Court Order 07-0397
ITEM 16 ADDENDA
16.C) Approval of exemption from bidding for Naylor Road Culvert Replacement,
according to the provisions of Section 262.024 (a)(2) and (3) of the Local
Government Code, and any appropriate action. Purchasing
Move to approve by Comm. White, seconded by Comm. Eads.
Motion Carried 5-0-0
Court Order 07-0398
16.D) Approval of the Thomson Subscriber Agreements for WestPack WestlawPRO Products and Westlaw PRO Renewals for the Denton County Law Library, and any appropriate action. DA/Civil
Move to approve by Comm. Marchant, seconded by Comm. White.
Motion Carried 5-0-0
Court Order 07-0399
16.E) Approval of the Interlocal Cooperation Agreement between Denton County,
Texas and North
Texas State Fair Association, Inc., to provide a water truck for the 2007 North
Texas State Fair and Rodeo; August 17, 2007 through August 22, 2007, and any
appropriate action. DA/Civil
Move to approve by Judge Horn, seconded by Comm. Eads.
Motion Carried 5-0-0
Court Order 07-0400
F) Approval of the Interlocal Cooperation Agreement for property tax collection between Denton County, Texas, and Denton County Emergency Service District, No. 1, and any appropriate action. DA/Civil
G) Approval of the Interlocal Cooperation Agreement for property tax collection between Denton County, Texas, and City/Town of Marshall Creek, and any appropriate action. DA/Civil
H) Approval of the Interlocal Cooperation Agreements for property tax
collection between Denton County, Texas, and (1) Denton County Fresh Water
Supply District No. 6, and (2) Denton County Fresh Water Supply District No. 7.
DA/Civil
Move to approve 16.F, G & H by Judge Horn, seconded by Comm. Eads.
Motion Carried 5-0-0
Court Order 07-0401
ITEM 13 OTHER DEPARTMENTS
13.A) Approval of the Denton County Pandemic Influenza Preparedness Plan, and
any appropriate action. (Briefing 7-3-07)
Move to approve by Judge Horn, seconded by Comm. Eads.
Motion Carried 5-0-0
Court Order 07-0402
ITEM 15 EXECUTIVE SESSION
The Commissioners Court reserves the right to exercise its discretion and may
convene in executive session as authorized by the Texas Government Code
§551.071, et seq. on any of the agenda items.
For purposes permitted by Texas Government Code, Section 551.071 - Contemplated
or Pending Litigation or Settlement Offer, Section 551.072 - Real Property,
Section 551.074 - Personnel Matters, and Section 551.076 - Security.
15.A) Real Property: Texas Government Code, Section 551.072: Real Property.
15.B) Deliberation regarding security procedures and devices - Texas Government
Code, Section 551.076.
Court did not meet in Executive Session
ITEM 17 RECESS 9:43 AM
ITEM 18 RECONVENE 10:04
ITEM 7 BUDGET
7.B) Approval of any action related to the 2007-2008 Denton County Budget.
ITEM 9 SALARY CONSULTANT/EQUITY ISSUES – PAGE A-1
REQUEST: $25,000 to assist Human Resources in developing a new system for
targeted groups.
ITEM 10 PRECINCT #4 GOVERNMENT CENTER – PAGE R-15
BUDGET IMPACT: $427,624 – Estimated Opening Date August 1, 2008
ITEM 11 JAIL HEALTH REDUCTION – PAGE A-16
ACTION: Move to approve an equity adjustment: reduce recommended Step from
25/5 to 25/4 for a
savings of $2,541 by Judge Horn, seconded by Comm. Mitchell.
Motion Carried 5-0-0
Court Order 07-0403
ITEM 12 MAXED-OUT EMPLOYEES REPORT- PAGE A-51 AND R-44, 45 & 46
BUDGET IMPACT: $50,792 for a one-time 4% adjustment for 18 employees.
ITEM 13 JP/CONSTABLE STATISTICAL REPORTS – PAGE R-17 AND R-19
ITEM 14 TRANSFERRED SLOT REPORT – PAGE S-62
ITEM 15 ROAD AND BRIDGE FUNDING (POSTPONED DISCUSSION)
ITEM 16 VACANT SLOT REPORT – PAGE R-5
ITEM 17 RAISES – PAGE S-66
ITEM 18 NEW HIRES INCLUDED IN RECOMMENDED BUDGET – PAGE S-59
ITEM 19 RECLASSIFICATION/EQUITY ADJUSTMENT RECOMMENDATIONS – PAGE S-63
ITEM 20 NON-DEPARTMENTAL UNAPPROPRIATED CONTINGENCY – PAGE R-1
ITEM 21 RETIREMENT RATE – PAGE R-24 (POSTED LATER FOR FORMAL ACTION)
ITEM 28 JUDICIAL LONGEVITY PAY (SB 1519) PAGE A-52
ACTION: Move to add judicial longevity pay for the following three eligible
County Court
Judges: Judge Vahlenkamp and Judge Whitten effective September 1, 2007 and Judge
Windle effective April 1, 2008 for a budget impact of $10,632 by Judge Horn,
seconded
by Comm. Marchant.
Motion Carried 5-0-0
Court Order 07-0404
ITEM 17 RECESS 10:56 AM
ITEM 18 RECONVENE 1:37
ITEM 1 JUDGE’S SALARY SUPPLEMENT – PAGE A-3
REQUEST: Increase Supplements for District and County Court Judges to maximum
allowed; from
$12,500 to $15,000 for a total request of $33,997.
REQUESTOR: Judge Lee Gabriel, 367th District Court
ITEM 2 JUVENILE PROBATION – PAGE A-50
REQUEST: Compensation for three maxed-out employees.
REQUESTOR: Peggy Fox, Director of Juvenile Probation
ITEM 4 CONSTABLE, PRECINCT #2 – PAGE A-20
REQUEST: Constable Pay Equity Appeal for Deputy, Sergeant and Chief Deputy
for an additional
$4,799. Reclassify Chief Deputy from Grade 24/9 to 25/4 for a savings of $713.
REQUESTOR: Constable Michael Truitt
ITEM 3 CONSTABLE, PRECINCT #4 – PAGE A-32
REQUEST: Increase two slots from part time to full time; increase pay grade
for Sergeant’s position;
Two replacement vehicles; Operating Supplies and two replacement vehicles for a
total
appeal of $88,875.
REQUESTOR: Constable John Hatzenbuhler
ITEM 5 CONSTABLE, PRECINCT #6 – PAGE A-42
REQUEST: Increase pay grade from Grade 22 to Grade 24 @ Sergeant Title =
$4,270. Reclassify
Chief Deputy from Grade 24/7 to 25/5 for a savings of $653 for a total appeal of
$3,617.
REQUESTOR: Chief Deputy Doug Hammons
ITEM 6 CONSTABLE, PRECINCT #5 – PAGE A-41
REQUEST: Office Supplies: 3 Component Sets @ $495; Time Stamp @ $610 for a
total of $2,095.
REQUESTOR: Constable Ken Jannereth
ITEM 7 CHILD PROTECTIVE SERVICES – PAGE A-49
REQUEST: Clothing for Children – Increase to $50,000; Training & Education – Increase to $4,000.
ITEM 8 TLETS REQUIREMENTS – PAGE A-2
REQUEST: Service Contractor Increases and/or Security Modifications @
$34,000.
REQUESTOR: Kevin Carr, Director of Information Services
ITEM 18 NEW HIRES IN RECOMMENDED BUDGET – PAGE S-59
Discussion on which departments need to voice their appeal before court: Collections, Emergency Services & Tax Office
ITEM 22 CAPITAL IMPROVEMENT PROGRAM – PAGE S-108
See Approved Building Projects from 2004 Bond Election – Page S-111
ITEM 23 2005 CERTIFICATES OF OBLIGATION – PROPOSED USE OF EXCESS FUNDS – PAGE
S-107
ITEM 24 2008 TAX NOTE CONSIDERATION – PAGE S-112
ITEM 19 ADJOURNMENT 3:55 PM
This set of minutes for July 17, 2007, prepared by Deputy Clerk Kathleen Bransford and reviewed by County Clerk, Cynthia Mitchell.
