Records Preservation Manager
Denton County Courts Building
1450 E. McKinney Street
Denton, Texas 76209-4524
Monday - Friday 8:00 AM - 5:00 PM
Last Wednesday of the Month 8:00 AM - 4:30 PM
Email Records Management
Provide Denton County with the highest quality records center by maintaining a cost effective program, establishing uniform objectives, safeguarding document integrity, and orderly safekeeping of all essential departmental records and to ensure the preservation and accessibility of those records. Our goal is to provide professional, dependable, efficient and cost effective services and committing to deliver exceptional customer service to all employees and citizens of the county.
In 1989, the Texas Legislature passed the Local Government Records Act, recognizing that the citizens of the state have a right to expect, and the state has an obligation to foster, efficient and cost-effective government and recognizing the central importance of local government records in the lives of all citizens. Records Management means the application of management techniques to the creation, use, maintenance, retention, preservation, safekeeping and disposal of records for the purpose of reducing paper storage costs while improving the efficiency and providing effective record keeping.
In accordance with the law, Denton County Commissioners Court established the Records Management Department and adopted the Records Management Program Resolution to facilitate effective records management practices and to assist county departments so that a systematic and efficient flow of record preservation is maintained throughout its lifecycle from creation to ultimate disposition.
Records Management is located in the Denton County Courts Building 1450 E. McKinney Street in Denton. The Records Center is designed and equipped specifically for the storage of inactive county records in a climate-controlled warehouse, which contains 30,000 cubic feet of records from 35 various county departments. Records Management provides records storage for inactive short-term retention paper records for the required retention period, and preservation management by microfilming and document imaging of long term and permanent records, which facilitates efficient retrieval of vital records electronically. At the end of the records’ life cycle, the records center provides for the safe and secure destruction of records. The Records Management Team provides next day pick-up, storage, and delivery of inactive records for any department that chooses to utilize its service.
For the past decade the Records Management Department has collaborated with the Denton County Sheriff’s Office to utilize the inmate trusty labor program. On average, inmates provide over 120 hours per week of free labor in the Records Management Department.
Key Benefits of a Records Management Program
Comply with State and Local Laws and Regulations
Establish Records Keeping Program
Maintain Economy and Efficiency
Preservation of Permanent Documents
Quality Customer Service
Quick & Accurate Records Retrieval
Reduction of Paper and Office Space
Safe & Secure Records Storage and Destruction
Sound Records Policies and Procedures
Records Management Training
Uniformity in Records Maintenance
Who Are the Record Custodians?